Head of Client Reporting and Financial Systems

Company:  Fund administration Services Company located in NYC

Level: Senior Principal or VP/SVP

Location: Flexible

Experience Required: 15+ years in financial systems, finance, fund administration, or

accounting with a specialization in internal reporting systems, global shared services,

and accounting operations.

Reports To: [Head of US Client Service or Other Executive Leadership Team TBD]

Type of Role: Permanent or Interim (e.g. 4-6 months)

The Head of Client Reporting and Financial Systems is a senior principal-level position

responsible for overseeing, standardizing, and enhancing the Client reporting process

and financial systems within The Company. 

This role will be responsible for designing, streamlining and operationalizing scalable systems and processes while ensuring the consistency, accuracy, and efficiency of reporting across The Company's service lines service global private equity clients. The role will be instrumental in executing on Gen II’s shared services framework by enabling functionalization of core processes.

This individual will lead the Reporting Systems and Process Standards Committee,

collaborating closely with US client service leaders, global shared services, client

service teams, and IT. The Head of Client Reporting and Financial Systems will focus

on aligning reporting practices, technology implementations, and operational efficiencies

to support both local and global needs within the organization. 

Key Responsibilities:

 Internal Stakeholder Engagement and Shared Services Alignment

• Act as a primary liaison between internal stakeholders, including client service teams, global shared services, and IT, to ensure smooth implementation of reporting standards and systems.
• Collaborate with accounting, operations, and IT teams to optimize financial reporting processes and ensure alignment with shared services models, preparing the organization for global scale.

 Technology and Process Optimization

• Oversee the implementation and integration of financial technology solutions, such as ERP systems, reporting tools, automation tools, and data analytics platforms (e.g., Tableau, Power BI, Hyperion).
• Identify, evaluate, and integrate new technologies and processes that improve reporting efficiency, data quality, and operational scalability, supporting the organization’s global needs.

 Strategic Initiatives, Program Management, and Compliance

• Lead initiatives to harmonize reporting practices, implementing timelines, project plans, and milestone tracking to ensure timely execution of projects.
• Drive the development and execution of global shared services frameworks within the accounting and fund administration functions, optimizing resources and preparing the organization for long-term growth.
• Stay current with regulatory changes and compliance standards, ensuring that all internal reporting adheres to relevant guidelines and adjusting internal standards and processes as necessary.

 Leadership of Reporting Systems and Process Standards Committee

• Chair the cross-functional Committee to set reporting standards and drive consistent processes across divisions and departments.
• Facilitate Committee meetings, aligning internal reporting practices with the company’s strategic objectives and ensuring a cohesive approach to reporting across client service teams, global shared services, and IT.

Key Qualifications

 Experience: 15+ years in finance, fund administration, or accounting, with

significant experience in internal reporting, financial systems, and shared

services, preferably within a private equity, asset management, or financial

services environment.

 Operational and Functional Experience: Proven background in establishing

and functionalizing accounting departments for global scale, with demonstrated

success in building or managing shared services frameworks.

 Technical Skills: Expertise in financial and ERP technology platforms (e.g.,

Sage Intacct, Investran, Allvue), as well as significant exposure managing

system integrations with ancillary automation and workflow tools as well as

advanced Excel. Experience maintaining and/or managing a global chart of

accounts a plus.

 Program and Project Management: Strong project management skills, with

experience in creating and executing timelines, managing project milestones,

and delivering reporting initiatives on schedule.

 Accounting and Financial Systems Knowledge: Solid understanding of

accounting operations, fund structures, and financial systems, including Limited

Partnership agreements, NAV reviews, and waterfall models. Familiarity with

regulatory standards and compliance (e.g., GAAP, ASC).

 Leadership and Internal Stakeholder Engagement: Demonstrated ability to

collaborate effectively with internal teams, including accounting, IT, and

operations, with a focus on strategic alignment and organizational cohesion.

 Communication: Exceptional communication skills including executive level

presentations as well as an ability to positively influence across multiple

stakeholders.